Centre for Continuing Education
Managing conferences, courses and events
Organising a conference is an exciting and rewarding experience, but it also requires careful management and involves a lot of work. The Conference Management team at the Centre for Continuing Education (CCE) relieve you of the large workload and deliver a high profile event.
As part of The University of Auckland, CCE supports both internal and external clients across various faculties, industries and professions. We specialise in conferences that disseminate and advance research.
With a dedicated conference coordinator responsible for your event, you will be supported by a team that is adept not only in providing key services (such as online registration and abstract submission) but also in the strategic and financial management of your conference.
If you have a conference coming up, or would like to bring a conference to New Zealand, then please contact our team on 0800 864 266.
Every conference is different, and we are flexible enough to help no matter what you may need. We can offer a range of conference services from registration and finance only to full conference management.
| Full Conference | Partial Conference | Event/ workshop/public lecture | Minimum event | |||||
|---|---|---|---|---|---|---|---|---|
| Registration processing | Yes | Yes | Yes. Some limits on fields and options | On-line only. Limited fields | ||||
| Receipt of payments/ registration fees | Yes | Yes | Yes. Three price points only | On-line only. Three price points only. | ||||
| Financial management and budgeting | Yes, with ongoing reports | Yes, with some ongoing reporting | Breakeven figures calculated. Enrolment updates / final statement provided | Enrolment updates and final statement only | ||||
| Payment of invoices | Yes, all issues approved by convenor | Yes, all issues approved by convenor | Yes, queries to convenor | Limited in number. All queries and corrections handled by convenor | ||||
| Preparation of financial statement | Yes | Yes | Yes | Yes | ||||
| Branding | Yes, several options | Yes | Yes, very limited look - usually university brand | University brand | ||||
| Committee management and liaison | Yes | Yes | Liaise with one key contact | Liaise with one key contact | ||||
| Promotion and marketing | Yes | Yes with limitations | Yes with limitations | No | ||||
| Publication design, printing and distribution | Yes | If required | Simple flier | No | ||||
| Website design, hosting and management | Yes | If required | One page only | No | ||||
| Programme development | Yes - multiple format, theses and parallel sessions | If required | Assistance with scheduling breaks and run sheet in a simple programme. No parallel sessions. | No | ||||
| Project management and scheduling | Yes | If required | Limited | No | ||||
| Book of proceedings handling and management. Conference / Event Handbook | Yes | If required | Flier, Run sheet or workbook | No | ||||
| Registration and delegate management | Yes | Yes | Yes | No | ||||
| Venue liaison and coordination | Yes | If required | Booking service only | No | ||||
| Coordination and assistance with speakers | Yes | If required | Yes, but usually less than 5 speakers | No | ||||
| Speaker travel and accommodation | Keynotes and specials | If required | Flight and hotel only. Limited. | No | ||||
| Delegate accommodation | Yes | If required | No, but link to provider and rate given | No | ||||
| Ancillary services (including catering, security, logistics, entertainment, technical and AV requirements) | Yes | If required | AV arranged | No | ||||
| On-site on-the-day attendance | Yes | If required | Meet and greet if required | No | ||||
| Abstract, paper review and management | Yes | If required | No | No | ||||
| Exhibition management and coordination | Yes | If required | No | No | ||||
| Sponsorship sourcing and management | Yes | If required | No | No | ||||
| Social programme coordination | Yes | If required | No | No | ||||
| Comprehensive secretariat services | Yes | If required | No | No | ||||
| Ground transportation | If required | If required | No | No | ||||
| Name tags | Yes | If required | If required | No |
To discuss your ideas, please contact:
For full or partial conferences
Petteena McOnie
Conference Manager
09 373 3755 ext 89695
p.mconie@auckland.ac.nz
For events or workshops
Anne Cave
Programme Manager, Professional Development
09 373 7599 ext 89541
a.cave@auckland.ac.nz
Read more about our Specialist Training programme
For public lectures or minimum events
Jo Davies or Libby Passau
Programme Managers, Lifelong Learning
09 373 7599 ext 88693 / 88532
je.davies@auckland.ac.nz / l.passau@auckland.ac.nz
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