Centre for Continuing Education


Managing conferences, courses and events

Organising a conference is an exciting and rewarding experience, but it also requires careful management and involves a lot of work. The Conference Management team at the Centre for Continuing Education (CCE) relieve you of the large workload and deliver a high profile event.

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As part of The University of Auckland, CCE supports both internal and external clients across various faculties, industries and professions. We specialise in conferences that disseminate and advance research.

With a dedicated conference coordinator responsible for your event, you will be supported by a team that is adept not only in providing key services (such as online registration and abstract submission) but also in the strategic and financial management of your conference.

If you have a conference coming up, or would like to bring a conference to New Zealand, then please contact our team on 0800 864 266.

We offer a full or flexible service

Every conference is different, and we are flexible enough to help no matter what you may need. We can offer a range of conference services from registration and finance only to full conference management.

    Full Conference    Partial Conference   Event/ workshop/public lecture    Minimum event 
Registration processing   Yes   Yes   Yes. Some limits on fields and options   On-line only. Limited fields
Receipt of payments/ registration fees   Yes   Yes   Yes. Three price points only   On-line only. Three price points only.
Financial management and budgeting   Yes, with ongoing reports   Yes, with some ongoing reporting   Breakeven figures calculated. Enrolment updates / final statement provided   Enrolment updates and final statement only
Payment of invoices   Yes, all issues approved by convenor   Yes, all issues approved by convenor   Yes, queries to convenor   Limited in number. All queries and corrections handled by convenor
Preparation of financial statement   Yes   Yes   Yes   Yes
Branding   Yes, several options   Yes   Yes, very limited look - usually university brand   University brand
Committee management and liaison   Yes   Yes   Liaise with one key contact   Liaise with one key contact
Promotion and marketing   Yes   Yes with limitations   Yes with limitations   No
Publication design, printing and distribution   Yes   If required   Simple flier   No
Website design, hosting and management   Yes   If required   One page only   No
Programme development   Yes - multiple format, theses and parallel sessions   If required   Assistance with scheduling breaks and run sheet in a simple programme. No parallel sessions.   No
Project management and scheduling   Yes   If required   Limited   No
Book of proceedings handling and management. Conference / Event Handbook   Yes   If required   Flier, Run sheet or workbook   No
Registration and delegate management   Yes   Yes   Yes   No
Venue liaison and coordination   Yes   If required   Booking service only   No
Coordination and assistance with speakers   Yes   If required   Yes, but usually less than 5 speakers   No
Speaker travel and accommodation   Keynotes and specials   If required   Flight and hotel only. Limited.   No
Delegate accommodation   Yes   If required   No, but link to provider and rate given   No
Ancillary services (including catering, security, logistics, entertainment, technical and AV requirements)   Yes   If required   AV arranged   No
On-site on-the-day attendance   Yes   If required   Meet and greet if required   No
Abstract, paper review and management   Yes   If required   No   No
Exhibition management and coordination   Yes   If required   No   No
Sponsorship sourcing and management   Yes   If required   No   No
Social programme coordination   Yes   If required   No   No
Comprehensive secretariat services   Yes   If required   No   No
Ground transportation   If required   If required   No   No
Name tags   Yes   If required   If required   No

 

Next Steps

To discuss your ideas, please contact:

For full or partial conferences 

Petteena McOnie
Conference Manager
09 373 3755 ext 89695
p.mconie@auckland.ac.nz

For events or workshops

Anne Cave
Programme Manager, Professional Development
09 373 7599 ext 89541
a.cave@auckland.ac.nz

Read more about our Specialist Training programme

For public lectures or minimum events

Jo Davies or Libby Passau
Programme Managers, Lifelong Learning
09 373 7599 ext 88693 / 88532
je.davies@auckland.ac.nz / l.passau@auckland.ac.nz

Read more about our Lifelong Learning programme


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